Guides for running a flex workspace business
Practical, India-specific guides and free tools for coworking and managed office operators: choosing software, running a centre, growing the business, and GST and TDS on your fees. Tax content is reviewed by Chartered Accountants.
Choose software
For founders and operations heads comparing coworking management software: what to evaluate, how it's priced, and what rivonOS looks like.
Guide
Best coworking management software in India
Ten products for Indian operators compared from each vendor's own website: what they're built around, GST and rupee support, and published pricing.
Last updated 9 October 2026
Guide
How to choose coworking management software
What to evaluate across members, centre operations, sales, billing and data, the questions to ask vendors, and a scoring checklist.
Last updated 9 October 2026
Guide
How coworking software is priced in India
Per member, per user, per centre or per module, set-up fees and usage, and a total cost of ownership checklist.
Last updated 9 October 2026
Video
Product tour
A 10-minute tour of rivonOS: the member app, the centre team's day, sales, agreements, GST billing, reports and data hosting, with chapters and a transcript.
Run a centre
For community and centre managers: the daily routine, new members and the checks that keep a centre running well.
Guide
Community manager daily checklist
Opening, through the day and closing, the weekly checks, and what to hand to sales and finance.
Last updated 9 October 2026
Guide
Coworking member onboarding checklist
Before move-in, day one, the first 30 days and move-out, for company admins and individual members.
Last updated 9 October 2026
Guide
How to improve coworking member retention
Member churn versus contract renewals, the early warning signs, engagement that works, and renewals started 90 days ahead.
Last updated 9 October 2026
Free tool
Centre operations checklist
Daily, weekly and monthly tasks for rooms, visitors, requests, billing handoffs and safety. Tick them off and print them.
Grow a flex business
For owners and finance heads: occupancy, pricing, running more than one centre, and where contracted revenue goes missing.
Guide
Coworking break-even occupancy
The formula, a worked example in rupees, how price, rent and running costs move it, and the mistakes to avoid.
Last updated 9 October 2026
Free tool
Break-even calculator
Enter seats, revenue per seat and monthly costs to see the occupancy you need, with scenarios from 50% to 100%.
Free tool
Occupancy and seat yield calculator
Contracted occupancy, physical utilisation, revenue per available seat and realisation against rack rate.
Guide
How to manage multiple coworking centres
Standards, roles and centre-scoped access, service levels, billing from the right GSTIN, and a weekly and monthly review.
Last updated 9 October 2026
Guide
Where flex revenue leaks
Twelve points between the quote and the collection, each with a rupee example, how to spot it and the control that closes it.
Reviewed by Rishabh SaxenaLast updated 7 October 2026
Free tool
Revenue leak calculator
Enter your seats, rate and escalation, answer nine questions, and see an estimate of the revenue your centres may be losing each year.
Free tool
Seat price and escalation calculator
Rate by year, total contract value, lock-in value, deposit and the first GST invoice with TDS, for any deal.
Operate in India
Written for operators, not landlords: multi-state clients, seat changes, deposits and the receipts that arrive net of TDS.
Guide
GST on coworking and managed office fees
SAC 997212 and the 18% rate, place of supply for clients in other states, Rule 46 invoices, credit notes for seat changes, deposits and e-invoicing.
Reviewed by Riya Maheshwari and Pratik Agrawal, Chartered AccountantsLast updated 7 October 2026
Guide
TDS on coworking and managed office fees
Rent or fees for services, the rates and thresholds under the old Act and the Income-tax Act, 2025, no TDS on GST, and matching TDS with Form 26AS.
Reviewed by Riya Maheshwari and Pratik Agrawal, Chartered AccountantsLast updated 7 October 2026
Template
GST invoice format for coworking
A sample tax invoice with every field explained and mapped to its CGST Rule 46 clause.
Reviewed by Riya Maheshwari and Pratik Agrawal, Chartered AccountantsLast updated 7 October 2026
Free tool
GST invoice checker
Check a coworking or managed office invoice against Rule 46, place of supply and e-invoicing before you send it.
Reference
Definitions every operator's team uses.
Reference
Glossary
32 terms, from rack rate and lock-in to place of supply, TDS and DSO, with Indian examples.
Last updated 7 October 2026
See how rivonOS would work across your centres.
One hour with the people who built it, using your own centres. If rivonOS isn't the right fit, we'll tell you.