Coworking CRM and availability
Know what you can sell before the client finishes asking.
A generic CRM tracks the conversation. rivonOS ties the client's requirement to real inventory across your centres, including seats that free up later, so the first offer is one you can keep.
“Which centre has 240 seats from January?” should not take a day of calls.
An enterprise requirement arrives on a Monday. By Wednesday, sales is still asking centre managers what is free, finance is asking what price was promised, and the broker has sent the same client to two other operators.
- Availability lives in a spreadsheet each centre updates when it remembers.
- Seats that free up in three months are invisible, so the deal goes to someone who can start on time.
- Two salespeople quote the same client because the lead came in twice.
- The requirement changes from 200 seats to 240 and nobody can say which version the quote was built on.
What a slow answer costs
Enterprise requirements are large and few. Losing one to a faster operator, or quoting seats someone else has already promised, is expensive.
₹9.42 Cr
of contract value in one 240-seat, 36-month requirement, before escalation.
240 seats × ₹10,900 a seat × 36 months = ₹9.42 Cr. With the 8% annual escalation it is ₹10.19 Cr.
82 or 250
seats at Baner for a January start, depending on whether you can see the seats that free up.
Baner has 82 seats free now and 168 more from January 2027. A spreadsheet of today's vacancies shows 82 and the centre drops out. rivonOS shows both, so Baner stays in the running.
Illustrative data: Altura Workspaces and Northstar Labs are fictional. Screens are faithful renderings of rivonOS.
How the Northstar requirement moves
Lead
Northstar Labs comes in as an enterprise referral. rivonOS checks it against existing leads, and Rhea Malhotra in Pune owns it.4 Oct 2026
Requirement
240 seats, Pune, from 1 January 2027, for 36 months, in Kharadi or Baner, with a budget of ₹11,500 to ₹12,500 a seat. Each revision is saved.4 Oct 2026
Ranked availability
Three centres match. Kharadi has 260 seats from Jan 2027. Baner can do it in two phases. Hinjawadi starts a month late.Site visit
Rhea books the Kharadi visit with Meera Shah from the opportunity, and rivonOS sends a reminder before it.Quote
Kharadi is selected for 240 of its 260 seats. The quote starts from the price book, not from memory.5 Oct 2026
- 04 Oct 2026Lead createdEnterprise referral, 240 seats, Pune
- 04 Oct 2026Requirement capturedJan 2027, 36 months, Kharadi / Baner
- 05 Oct 2026Site selectedKharadi, 240 of 260 seats
- 05 Oct 2026Quote createdQT-2026-0418, ₹10,900 a seat
Lead on 4 October, quote on 5 October. Every revision of the requirement is kept on the opportunity.
The requirement and the inventory, side by side
Sales searches by seats, city and move-in date. rivonOS ranks centres, floors and sections by fit and shows the target price beside each option.
| Centre | Available | Target / seat |
|---|---|---|
| KharadiBest fit | 260 seats availableFrom Jan 2027 | ₹12,400 |
| BanerFits in two phases | 82 now, 168 from Jan 2027From Now / Jan 2027 | ₹13,100 |
| HinjawadiStarts a month late | 240 seats availableFrom Feb 2027 | ₹10,800 |
- Today3,882
- 30 days3,740
- 60 days3,600
- 90 days3,480
- 180 days3,260
From signed move-ins and move-outs. Occupancy goes from 86.4% today to 88.6% in 180 days.
Illustrative data: Altura Workspaces and Northstar Labs are fictional. Screens are faithful renderings of rivonOS.
A pipeline leadership can believe
When every requirement is tied to real inventory and a real price, the pipeline stops being a list of hopes.
1,240
Move-ins you can plan for
Seats moving in over the next 90 days, plus seats free today and in 30, 60, 90 and 180 days, by centre, city and region.
1 day
From lead to quote
Northstar went from first enquiry to a priced quote the next day, with every step on the opportunity.
Deals you can trace
Every requirement revision, visit and quote is on the opportunity and owned by a named person.
Scope that fits the job
Sales sees their own deals, managers their team, regional heads their region.
Illustrative data. In the example portfolio, 1,240 seats move in and 860 move out over the next 90 days.
The full list
Everything in sales and availability that is live today.
Leads and opportunities
- Leads with scoring and conversion to opportunities
- Duplicate detection when a lead is created
- Broker recorded as a lead source
- Opportunities with owner, stage and value
- Global search across clients, deals and documents
Requirements
- Seats, city, preferred areas, start date, tenure and budget
- Every revision kept, so a quote shows which version it answered
- Requirements linked to the account in Client 360
Activities and site visits
- Calls, meetings, emails and tasks logged against the deal
- Site visits scheduled from the opportunity, with reminders
- Next actions with the reason behind each
Inventory and availability
- Centres, floors and sections
- Configured, occupied, reserved and blocked seats
- An available-from date for seats that free up later
- Availability ranked against a requirement
- Capacity forecast for 30, 60, 90 and 180 days
Questions operators ask
Can we record leads that come through brokers?
Does availability include seats that are on notice or about to free up?
Can sales executives see the floor price?
How are duplicate leads handled?
Who can see which deals?
Guides and tools
See how rivonOS would work across your centres.
One hour with the people who built it, using your own centres. If rivonOS isn't the right fit, we'll tell you.