Free tool for coworking and managed office operators
How full is your centre, and what is each seat earning?
Enter your seats, how many are under agreement and used, and what you billed. See contracted occupancy, physical utilisation, revenue per available seat and how close you are to rack rate.
Calculator
Seats
Every seat you could sell today.
Seats under a signed agreement.
From badge, Wi-Fi or headcounts.
Revenue
What you billed for seats, after discounts.
Your list price.
The figures filled in are an illustrative 200-seat centre, not a benchmark. Replace them with your own.
What each number means
All monthly and before GST. Seats are counted as whole seats.
- 1
Contracted occupancy
Contracted seats ÷ sellable seats × 100
How much of the centre is sold. This is the occupancy most operators report.
- 2
Physical utilisation
Seats used on an average day ÷ contracted seats × 100
How much of what is sold is actually used. Hybrid teams pay for seats they don't fill every day.
- 3
Revenue per available seat (RevPAS)
Seat revenue ÷ sellable seats
Occupancy and price in one number. Use it to compare centres of different sizes.
- 4
Revenue per contracted seat
Seat revenue ÷ contracted seats
What you actually earn on each seat you have sold, after discounts.
- 5
Realisation against rack rate
Revenue per contracted seat ÷ rack rate × 100
How close your billing is to your list price.
- 6
Gap to rack on current contracts
Contracted seats × rack rate − seat revenue
Illustrative: the discount you give away each month on seats already sold.
A worked example
An illustrative 200-seat centre. The numbers are made up to show the method, not taken from a real operator.
- Sellable seats
- 200
- Contracted seats
- 160
- Seats used on an average day
- 120
- Seat revenue this month
- ₹14,40,000
- Rack rate
- ₹10,000 per seat a month
- Contracted occupancy
- 160 ÷ 200 = 80%
- Physical utilisation
- 120 ÷ 160 = 75% of contracted seats
- Revenue per available seat
- ₹14,40,000 ÷ 200 = ₹7,200
- Revenue per contracted seat
- ₹14,40,000 ÷ 160 = ₹9,000
- Realisation against rack rate
- ₹9,000 ÷ ₹10,000 = 90%
- Gap to rack on current contracts
- 160 × ₹10,000 − ₹14,40,000 = ₹1,60,000 a month
Reading the results
- High occupancy with low utilisation: clients are paying for seats they don't use. Talk to them before renewal, when they are most likely to cut seats.
- High occupancy with low realisation: the centre is full because it is cheap. Look at which deals carried the deepest discounts and whether they were approved.
- Low occupancy with high realisation: the price may be holding back sales. Compare enquiries lost on price with deals won.
- If more people use the centre than you have contracted seats, check day passes, visitors and hot-desk members before trusting the utilisation figure.
Questions about occupancy and seat yield
What is the difference between occupancy and utilisation?
Why compare centres on revenue per available seat?
What should I count as sellable seats?
Should seat revenue include meeting rooms and add-ons?
Do you store what I enter?
See occupancy and revenue for every centre in one place.
One hour with the people who built it, using your own centres. If rivonOS isn't the right fit, we'll tell you.